Notarial Services for Australians Overseas

The Australian Embassy in Stockholm provides a range of notarial services which can be requested in person or via post. Certain notarial services must be undertaken as an in-person appointment only.

 

Overview of Notarial Services

 

In-person only:

• Witnessing the signatures on Australian forms
• Witnessing Commonwealth and State statutory declarations
• Witnessing notices of intended marriage
• Buying or selling property or land in Australia
• Witnessing and taking of affidavits, oaths, or affirmations relating to Australian documents, or foreign documents to be used in Australia.

 

By post:

• Authentications and apostilles
• Certifying documents and photographs
• Certificate of No Impediment to Marriage (CNI) - Australian CNI's are not valid in Sweden. Please contact the Registry of Births, Deaths and Marriages of your home state in Australia. Please seek a Single Status Certificate or a Certificate of No Record. CNI is valid in Finland, Latvia and Estonia. 

 

Notarial Services via post 

If the notarial service does not require you to appear in person, you can send the original documents to the Embassy by registered mail or courier. Please include a cover letter with a description of the service you need, your return address and contact information. We will return your original documents to you along with the notarised ones.

 

Payment

• Please fill out this credit authorisation form and include it in your application

 

Postal address:

Australian Embassy

Box 824

SE-101 36 Stockholm

Sweden

 

How to book an appointment

Please bring with you the relevant form(s). You should verify your identity by presenting a valid photo ID (passport, driver’s licence or photo ID-card). Appointments for Notarial Services can be made online at:

_________________________________________________________________________________________________________________________

 

Apostilles and Authentications

The apostille or authentication certificate verifies the signature, stamp, or seal on the original document, or that of the Notary Public for documents they've notarised.

• We can't advise you which one you need so make sure you check with the receiving authority.
• We provide apostilles on documents issued by state/territory Registries of Births, Deaths and Marriages, Court documents (including Divorce certificates), Police Checks, Education documents and other documents issued by Australian Government departments (Note: we cannot issue an apostille on a document that has been tampered, altered, or otherwise damaged).
• Find more information on Smartraveller.
• Check relevant fees here.
• Use this link to find contact details for translation services in Sweden. Please note that the Embassy is not able to recommend or advise on approved translators.

 

Certifying true copies of documents or photographs

At the Embassy we can certify photographs and true copies of original documents. We will photocopy your documents and apply the following certification: "This is a true copy of the document presented to me". These are DFAT approved words and cannot change.

• The documents must be Australian, or documents that will be used in Australia. We can't advise you which documents need to be certified so make sure you check that with receiving authority.
• Find more information on Smartraveller.
• Check relevant fees here.
• Use this link to find contact details for translation services in Sweden. Please note that the Embassy is not able to recommend or advise on approved translators.

 

Certificate of No Impediment to Marriage (CNI)

If you're going overseas to get married, you may need a Certificate of No Impediment to Marriage (CNI). You may also need to legalise the CNI so ask the receiving authority if you need an apostille or authentication certificate on your CNI.

The CNI is NOT recognised in Sweden. You can find other certificates here.

• Download and complete the application form for a certificate of no impediment to marriage (CNI).
• Find more information on Smartraveller.
• The signatures need to be witnessed by a Notary Public. A Notary Public can also create certified copies of applicant's passports and can often certify your supporting documents.
• Present your passport and certified copies of your future spouse’s ID + marriage/divorce papers (if applicable).
• Check relevant fees here.
• Send all the documents by post to the Australian Embassy in Stockholm.
• Use this link to find contact details for translation services in Sweden. Please note that the Embassy is not able to recommend or advise on approved translators.

 

Affidavits (Oaths and Affirmations)

An affidavit is a legally binding statement of fact used as evidence in court or other legal proceedings. The person making the affidavit must swear an oath (a religious statement) or make an affirmation (a non-religious statement) that the contents of the affidavit are true and correct. 

• It is your responsibility to provide the document in the correct form and any additional witnessing/administering instructions. We take no responsibility for the correctness of the form of an affidavit.
• At the Embassy, only a diplomatic officer can assist with the affidavit.
• Find more information on Smartraveller.
• Check relevant fees here.
• You need to book an appointment.
• Use this link to find contact details for translation services in Sweden. Please note that the Embassy is not able to recommend or advise on approved translators.

 

Statutory declaration

A statutory declaration is a statement of fact(s) that you declare to be true. It can be used as evidence. Please complete the statutory declaration (do not sign) and have it ready for an officer to witness your signature at the Australian Embassy.

• For a copy of a blank statutory declaration form, please visit here.
• You need to book an appointment.
• Check relevant fees here.
• Use this link to find contact details for translation services in Sweden. Please note that the Embassy is not able to recommend or advise on approved translators.

 

Selling or buying property in Australia

Consular staff at the Embassy can assist you. At the time of the interview, you must provide the instructions from your legal representative in Australia - in addition to the original documents you need witnessed or certified. Your conveyancer can email us those instructions directly, or you can print out the instructions and bring them with you if you have already received them.

• You need to book an appointment.
• Check relevant fees here.
• Use this link to find contact details for translation services in Sweden. Please note that the Embassy is not able to recommend or advise on approved translators.

 

Useful links:

• Smartraveller: Certificates of No Impediment (CNI) to Marriage
• Attorney-General’s Department: Download resources
• Notice of Intended Marriage: Marriage Celebrant
• Commonwealth Statutory Declarations.

Single status certificate - State and Territory Registries of Births, Deaths and Marriages:

• Australian Capital Territory
• New South Wales
• Northern Territory
• Queensland
• South Australia
• Tasmania
• Victoria
• Western Australia