Services for Australians Overseas
Applying for an Australian passport
Information on how to apply for an Australian passport is available on our "Passport Services" page. The page contains up to date information on the passport process, including on-line passport application forms, list of supporting documents required, current fees and payment details.
Lost or stolen passport
If your passport has been lost or stolen, you are required by law to report the loss or theft. This should be done as soon as practicable to your nearest Australian Embassy or Consulate or via our on-line service. To report your passport lost or stolen on-line, please click here. Please note that passports reported as lost or stolen will be immediately and permanently cancelled. A cancelled passport must not be used for travel.
The Australian Embassy provides consular assistance for Australians in Sweden, Finland, Latvia and Estonia.
There are legal limits on to what the Australian Embassy can do to assist Australians overseas. Please see "What we can and cannot do" for further advice.
If you require consular services, please contact the Embassy on +46 8 613 2900 during business hours. 24-hour emergency assitance for Australian citizens is available from the Consular Emergency Centre in Canberra on +61 2 6261 3305.
Personal information provided to the Department of Foreign Affairs and Trade (DFAT) is protected by law, including the Privacy Act 1988. We may collect, use and disclose your personal information, including to overseas recipients where we reasonably believe it is necessary, to provide you with consular assistance. Important information about the privacy of your personal information is contained in our Consular Privacy Collection Statement, which you should read and understand. Copies of the Statement are available at http://www.dfat.gov.au/dept/consular/privacy.html or by requesting a copy from the Department.
Notarial and Legal Services
Comprehensive information about the different notarial and legal services provided by Australian Embassies overseas is available at the smartraveller website.
Honorary Consuls in Helsinki, Riga and Tallinn are not able to provide any notarial or legal services, nor provide advice on these matters. Notarial services are performed only by the Australian Embassy in Stockholm.
Appointments are required for notarial services. The Australian Embassy in Stockholm performs notarial services between 14.00-16.15 on Wednesdays. To make an appointment, please book via the links below or contact the Embassy on +46 8 613 2900. Please bring with you the relevant form(s). You should verify your identity by presenting a valid photo ID (passport, driver’s licence or photo ID-card). Fees may only be paid via Eftpos (debit card or credit card). The Embassy does not accept cash. Please see “Consular Fees” (below) for current fees and payment details.
Book here for: Certifiying Copy of a Document, Witnessing of Signature for Commonwealth Statutory Declarations, Drivers License Kit - NSW & QLD, Apostilles and authentication or certificate of Non-Impediment to Marriage (CNI).
Book here for: Land Trasfer/Sale/Mortgage Documentation, Witnessing of Signature for State Statutory Declarations, Drivers License Kit - VIC, SA, WA, TAS and ACT or a Certified Copy to connect with any of these services.
Notarial fees apply for all notarial and legal services. Fees for notarial and legal services are set under Australian legislation. The consular fees (in Swedish Kronor) are reviewed monthly and may be adjusted due to variations in exchange rate to the Australian dollar. Please see consular fees (below) for our current fees and payment information.
The following disclamer relates to all notarial services performed by the Australian Embassy in Sweden:
"Please ensure that the documents relating to notarial services you require from the Australian Embassy are presented in the correct form, and that you provide the correct instructions to our staff (for example, on how your signature must be witnessed on the documents).If you are unsure of the legal requirements relating to the notarial service you require, you should seek independent legal advice.
By providing a notarial service such as authenticating a document, providing a certified copy of a document or witnessing a signature on a document, neither the Australian Government nor the Embassy in Sweden endorse, verify or make any statement as to the accuracy, truth, legality or otherwise of the contents of the document or the purposes for which the document may be used.
Neither the Australian Government nor the Embassy accept liability for any loss damage or injury arising out of the use of, or reliance on, the document or its contents."
The following are some of the common notarial services that are provided by the Australian Embassy in Stockholm. Please note that fees apply for all notarial and legal services.
1. Witnessing signatures
Including State and Commonwealth Statutory Declaration, drivers licence renewal and Notice of Intended Marriage (for marriage in Australia)
The law often requires that a signature on a document be witnessed or authenticated before a document can be relied on legally. Solicitors, Justices of the Peace and Notary Publics normally perform such functions, but Consular Officers overseas may also be empowered to witness signatures.
Common documents that required your signature to be witnessed are:
- A drivers licence renewal application
- State and Commonwealth Statutory Declarations
- A Notice of Indended Marriage form
- Applications for Certificates of No Impediment to Marriage
- Commonwealth Statutory Declarations – For further information please visit the Attorney-General’s Department website
- Notice of Intended Marriage – For further information regarding marriage in Australian, please visit the Attorney-General’s Department website
- Driver’s licence renewal forms – Please visit the website of your State road traffic authority for forms and further instructions.
2. Making and certifying copies of documents
When Consular Officers are asked to certify a document, they are certifying that the copy is a "true copy" of the document presented to them. The documents presented must be originals. The Consular Officer will use the following text: "This is a true copy of the document presented to me". If you require a different form of words, please consult a Notary Public or the authority from which the document originated.
3. Issue of Apostilles
Consular officers may undertake legalisation of signatures and/or seals on Australian public documents (apostilles and authentications).
4. Issue of Certificate of No Impediment to Marriage (CNI for marriage overseas)
The consular fees (in Swedish Kronor) are reviewed monthly and may be adjusted due to variations in exchange rate to the Australian dollar. Make sure to pay the current fee for the month you are submitting your documents (i.e. the month the Embassy receives your documents). Fees for consular services at the Australian Embassy in Stockholm may be paid via eftpos (debit card or credit card).
Consular Fees (May 2017)
- Witnessing signature – SEK 469 per signature
- Making and certifying a copy of a document – SEK 469 per document
- Issuing an Apostille - SEK 536
- Issuing Certificate of No Impediment to Marriage (CNI) – SEK 938
- Driving License Kits - SEK 938
- Land Transfers/Sale/Mortgage documentation - SEK 469
Fees for registered mail
If original documents have been provided to the Embassy, we strongly recommend you request to have the documents returned to you with registered mail. For registered mail, please add the following to amount to the consular fee:
- Within Sweden – SEK 100
- Outside Sweden – SEK 150
How do I pay for my notarial service?
Fees for notarial services lodged at the Australian Embassy in Stockholm can only be paid via eftpos (debit card or credit card).
Applicants living in Finland, Latvia and Estonia can pay using the Credit Card/Debit Authorisation Form. Please download the form here. Your credit/debit card will be processed for the full amount including postage in Swedish Kronor (SEK), by the Embassy in Stockholm.
Please note, the notarial service will not be processed until the Embassy has received the correct documentation and payment.
Travelling or residing overseas? Register your contact details online
If you are an Australian citizen travelling or residing overseas, please register your details at www.smartraveller.gov.au